Circular Letter No. 2026-12

4.4 Expansion of Coverage The DBM may expand the coverage of DBM SUBMIT to include additional documents, requests, transactions, services, or government entities, as may be determined necessary to further the objectives of digitalization, process improvement, and efficient government service delivery. Any expansion of coverage shall be subject to appropriate subsequent issuances by the DBM and will be communicated through official DBM channels prior to its implementation. 5.0 POLICY ON THE USE OF DBM SUBMIT A successfully transmitted electronic submission shall be considered an official submission to the DBM, subject to applicable laws and regulations concerning digital documents, electronic signatures, digital authentication, records management, and government transactions. Accordingly, agencies covered by a particular rollout shall no longer be required to submit the physical copies, unless specifically required by law, existing DBM rules and regulations, or as may be expressly directed by the DBM. The use of DBM SUBMIT shall not dispense with any substantive documentary, legal, accounting, auditing, or other requirements applicable to the transaction. Rather, the system shall provide the electronic mechanism through which such requirements shall be submitted and managed. 6.0 AGENCY USER MANAGEMENT AND AUTHORIZATION The head of the agency or entity shall designate the authorized personnel to manage the submissions through DBM SUBMIT using the DBM SUBMIT User Authorization Form attached as Annex A. The Guidelines and Procedures for User Registration and Access to DBM SUBMIT is also attached as Annex B. The Head of Agency or duly authorized signatory, however, shall remain responsible for the authorization and authentication of the final submission, consistent with the agency's delegation of authority and applicable DBM requirements. 7.0 TRANSITION TO DIGITAL SIGNATURE Whenever applicable, the use of PNPKI or another government-prescribed digital certificate shall be implemented for the covered transactions requiring the signature, certification, endorsement, or approval of an authorized agency official, subject to applicable government policies and the availability of the necessary credentials. Page 5 of 8