Circular Letter No. 2026-12

8.0 SUBMISSION AND PROCESSING WORKFLOW The SUBMIT workflow shall generally consist of the following: 8.1 Entry of Transaction Details. - The authorized personnel selects the applicable transaction type and provides the required transaction details, including the bureau, when applicable, the amount requested, and request details. 8.2 Upload of Supporting Documents. - The authorized personnel uploads all required and supporting documents applicable to the request. 8.3 Submission. - Upon completion of the required fields and attachments, the authorized personnel submits the request. A reference number is generated and the submission is routed to the appropriate DBM office. 8.4 DBM Review and Processing. - The appropriate DBM office receives and reviews the request. The request may be assigned for processing or returned to the agency for compliance, as applicable. 8.5 Return for Compliance. - Where deficiencies, errors, or incomplete requirements are identified, the request may be returned to the authorized personnel for correction, completion, or request for additional documentation. The authorized personnel may continue editing the returned request and resubmit it through SUBMIT. 8.6 Processing and Completion. - Requests that have undergone the appropriate DBM review and have been deemed to be compliant with the requirements shall be forwarded for further processing. The status shall be updated upon completion of the transaction. 9.0 TRACKING AND STATUS MONITORING SUBMIT shall allow the authorized personnel to monitor their submitted requests and view the corresponding transaction status. The electronic status reflected in SUBMIT shall facilitate the tracking of requests throughout the submission and processing cycle, including requests that are returned for compliance and those undergoing DBM processing. Agencies are expected to regularly monitor their submissions and take appropriate action when a request is returned for correction, completion, or additional documentation. Page 6 of 8