Circular Letter No. 2026-12

IO.O SYSTEM DOWNTIME AND ALTERNATIVE SUBMISSION In case DBM SUBMIT is temporarily unavailable because of system downtime, technical malfunction, connectivity problems, cybersecurity incidents, force majeure, or other circumstances beyond the control of both DBM and the submitting agency, the DBM may activate an alternative submission channel. The alternative channel may include the existing official electronic mail, physical receiving facility, or another mechanism, as appropriate to the concerned service. The DBM shall communicate the applicable alternative submission procedure through its official channels. Upon restoration of SUBMIT, the DBM may require the transaction to be uploaded into the system to ensure completeness of the electronic transaction record. 11.O ROLLOUT SCHEDULE The implementation of SUBMIT shall be undertaken in phases following a schedule attached as Annex C. Agencies or entities not yet included in a particular rollout shall continue to follow the existing procedures until their respective rollout date. The deadline for the submission of the corresponding User Authorization Form is as follows: Batch Deadline of User Authorization Form Rollout Date 1 October 26, 2026 November 3, 2026 2 November 16, 2026 November 23, 2026 3 November 27, 2026 December 7, 2026 4 December 14, 2026 December 21, 2026 5 January 4, 2027 January 11, 2027 12.O RESPONSIBILITIES OF COVERED AGENCIES OR ENTITIES Covered agencies or entities shall: 12.1 Designate authorized personnel who shall be responsible for creating, submitting, and monitoring requests through SUBMIT. 12.2 Upload all documentary requirements prescribed for the applicable transaction. SUBMIT requires complete attachments to be uploaded before a request may be submitted. 12.3 Regularly monitor the status of submitted requests and promptly respond to requests for compliance, additional information, or corrections. Page 7 of 8